5.12. Graphic capabilities of Microsoft Word To insert a picture into the text, you need to place the cursor at the place in the document where the graphic object will be placed and select the command Insert – Picture – Pictures (Fig. 5.21), if you select a standard picture from the one included with Word

5.1.16. Compatible with Microsoft Word The Pages word processor allows you to open files created in MS Word. Moreover, there are no problems with the Cyrillic alphabet, Mac OS X supports fonts operating system Windows, for example, such as: Arial, Comic Sans Ms, Courier, Helvetica, Tahoma, Times New Roman, so the Pages application

Chapter 4 Microsoft Word 4.1. Features of Microsoft Word Microsoft Word is one of the best and most powerful text editors today. Word, unlike Notepad and WordPad, is not included in Windows, but is distributed as part of the Microsoft Office software package. The program has a huge

4.1. Features of Microsoft Word Microsoft Word is one of the best and most powerful text editors today. Word, unlike Notepad and WordPad, is not included in Windows, but is distributed as part of the Microsoft Office software package. The program has a huge number of useful

4.7. Additional features Microsoft Word Microsoft Word can rightfully be called one of the best text editors. As you have seen, it has many useful and convenient functions for typing and editing text, creating tables and drawings.C using Word you can also

9.4. Managing Microsoft Word and Microsoft Excel Tricks in Microsoft Word In this section we will take a closer look at practical examples of using the COM server Microsoft editor Word. The fairly popular editor has a wide range of features that you can

6.1. Microsoft Word tools You can work with simple drawings and diagrams directly in the Word editor. Working with ready-made drawings in Word In a text document Word editor You can insert pictures that were created earlier and saved as separate files. To do this,

Microsoft Settings Word The appearance of the Microsoft Word window depends on the choice made in the View menu of the Menu bar (Fig. 3.2). Rice. 3.2. Menu Menu Bar View You will see the most familiar view of the document when the Page Layout menu item is turned on and the Ruler item is selected. In any case, you can

It is not necessary to know and use all the features of the Microsoft text editor. You can successfully complete work tasks by occasionally switching between the Home and Insert tabs. But you will work even more efficiently if you equip yourself with even a few tricks from this review.

Here is a simple example familiar to webmasters. Some experts, before transferring text from Word document in the CMS editor, copy the content into Notepad. This clears the text of Word formatting that may conflict with the engine's template formats. So, you don't need Notepad. To solve the problem, just select the text in Word and click the “Remove All Formatting” button.

Please note that the review was written for the 2013 version of Word. The current stable version of the program is MS Word 2016, released in September 2015. However, this version of the program has not yet become the main one.

How to create and save a MS Word document

To create a document, open working folder. Right-click and select the "New - Microsoft Word Document" option.

To easily find a document, name it.

You can also launch MS Word from the Start menu. Pay attention to the illustration.

When launched through the start menu, you created a new document with a default name. Give it a name and save it in a folder of your choice so you don’t lose it. To do this, click on the “Save” icon or use the key combination Shift+F12.

Name the document and save it to the selected folder.

You have created and saved the document. Get to work.

How to use the Home tab features

Tools in the MS Word control panel are combined using thematic tabs. This type of interface is called a ribbon. By default, the main toolbox opens, highlighted in the Home tab.

Below are the tasks that you can perform using the tools on the Home tab.

Tool block "Clipboard"

You can copy, cut and paste content. To use the Cut and Copy options, select the desired piece of text.

Please note the insertion options. You can keep the original formatting, merge the formats, or save the text without formatting. You can also use special insert modes.

Why do you need a special insert? For example, imagine that you need to work with text copied from another document or website. The original formatting may not match the formatting in your document.

This problem is solved using a special insert. Use the appropriate menu. In the window that opens, select the “Unformatted Text” option.

Now it will be more convenient for you to format the copied content.

Using the Clipboard menu, you can select previously copied content and paste it into a document. To open the clipboard, click on the arrow marked in the illustration. Select the desired item. Using the drop-down menu, select the "Insert" option. You can also delete the copied element from the clipboard.

You can customize the default paste options. To do this, use the “Insert – Default Insert” menu.

Specify the appropriate settings and save the changes. Pay attention to the options for pasting into another document. Most users can replace the default "Keep original formatting" with "Keep text only".

Font toolbox

To change the default font, use the drop-down menu marked in the illustration. Please note that in order to change existing text, the fragment must be selected before selecting the font.

Using the corresponding menu you can select the appropriate font size. Pay attention to the ability to increase or decrease the font of the selected fragment. Mark the text and use the buttons marked in the illustration.

You can select the appropriate register using the corresponding menu. Select the desired piece of text, use the button marked in the illustration and select the desired option.

You can highlight a piece of text with bold, italics, or underlining. To do this, select the content and use the marked buttons. Using the drop-down menu, you can choose how you want to underline your text.

To cross out a piece of text, select it and use the corresponding button.

Using the X 2 and X 2 buttons you can add subscript and superscript text.

Using the marked buttons, you can change the color, highlight the text with a marker, or apply effects to it.

Please note that advanced font settings can be configured. To enter the menu, press the button marked in the illustration.

On the Font tab, specify the appropriate settings for the body text and headings. Using the “Default” button you can return the default settings, and using the “Text Effects” button you can select additional effects.

Paragraph tool block

To create a bulleted, numbered, or multilevel list, use the drop-down menus shown in the illustration.

To create a bulleted or numbered list, place the cursor on new line and click on the corresponding button. Use the drop-down menu to select the appropriate marker symbol.

You can use additional characters using the Define New Marker menu.

To create a multi-level list, select the “Change List Level” option from the corresponding drop-down menu.

You can select the appropriate list style in the library. And the Define New Multi-Level List and Define New List Style menus help you create your own list template.

You can select the appropriate text alignment method using the appropriate menu. To ensure text readability, use left alignment.

Change the line spacing if necessary. In most cases, the standard spacing of 1.15 will work for you. If you are preparing a document for children or older people, increase the spacing to 1.5 or 2.0. Further increase in spacing will reduce the readability of the text.

Using fill, you can highlight a piece of text with color. For example, you can select a paragraph or a table cell. To add a background, select a piece of text and choose a color from the Fill drop-down menu.

You can use the Borders menu to control the borders of cells in tables. Select the cells you are interested in. Use the drop-down menu to select the appropriate action.

Toolbox "Styles"

Use the Styles menu to select the appropriate text style. If you want to apply it to existing content, select the appropriate fragment and define a style. To style the content you create, place your cursor on a blank line and select the appropriate styling option. For example, you can use the appropriate style for headings.

Editing tool block

Using the Find menu, you can quickly search for content that interests you. Note the drop-down menu access to advanced search settings.

The Replace function is convenient to use when editing text. For example, you can automatically replace the word “copyright” with “copywriting” in the text. To do this, use the “Replace” menu, specify the desired words in the “Find” and “Replace with” fields.

Click the Replace All button. After processing the request, the program will report the number of replacements completed.

Use the Highlight feature to quickly highlight content. For example, you can select all text, select arbitrary objects, or select fragments with the same formatting in two clicks.

Using the Collapse Ribbon function, you can hide program management tools. Only tabs will remain on the panel.

To return the tools to the panel, expand any tab and use the “Pin the Ribbon” option.

How to use the Insert tab features

The "Insert" tab contains tools with which you can insert various objects into a MS Word document.

Toolbox "Pages"

From the Cover Page menu, you can select a cover page template for your document.

Use the Blank Page and Page Break features to create a blank page or jump to new page. For example, if you need to insert a blank page between paragraphs, place the cursor between them and use the Blank Page function.

Toolbox "Tables"

Using the Table drop-down menu, you can insert or draw a table in your document. This can be done in several ways.

To quickly add a table, use graphical tool. Using the mouse cursor, select the required number of cells in the table. After this, place the cursor on the selected area and press the left mouse button.

The Insert Table feature allows you to manually specify the number of rows and columns. You can also choose how you want to define the width of the columns.

The “Draw Table” function allows you to perform the corresponding action. Use it to create custom tables. For example, you can draw a table with a different number of cells in the rows.

To define the properties of the drawn table, use the corresponding menu.

Using the Excel Tables menu you can insert into a MS document Word tables from MS Excel. In the Express Tables menu you will find table templates.

Tool block "Illustrations"

Using the Pictures feature, you can insert an image into a document with hard drive computer. The “Images from the Internet” menu allows you to find suitable photos on the Internet.

Search results give priority to photos distributed under a Creative Commons license.

The Shapes feature helps you add a template shape to your document, such as a heart, star, or arrow. To use the tool, use the drop-down menu to open the catalog and select the appropriate shape.

Use your mouse cursor to determine the size and location of the shape in your document.

Decorate the shape using the Fill, Outline, and Effects functions.

The SmartArt feature allows you to insert graphics into your document. Use the drop-down menu to select the type and appropriate pattern.

Place the cursor on the elements of the picture and add text.

Note the ability to change the color of SmartArt objects.

Using the Chart menu, you can add charts to your document. Please note that you can select the graph type.

Insert the required values ​​into the data table.

Using the Capture menu, you can take a snapshot of an area of ​​the screen and insert it into a document. To do this, use the drop-down menu to select the “Screen Clipping” option, and use the mouse cursor to select the area you want to capture.

Tool block "Add-ins"

In Add-ins you'll find the Office App Store. It has paid and free tools for solving special problems. To select the appropriate application, click on the “Store” button and use the search. You can also browse tools by category.

For example, with the MailChimp for MS Word application, you can create Email campaigns right in the document. To use the application, click the “Trust” button. The tool's capabilities will become available after authorization.

The My Applications menu displays a list installed applications. You can remove unused ones and add new ones.

The Wikipedia function allows you to search for information on a corresponding resource directly from a MS Word document. You can also quickly insert images from Wikipedia into a document.

To use the tool, click the button marked in the illustration and highlight the word or term whose meaning you want to find. Internet access is required for the tool to operate.

To insert an image, click on the plus sign marked in the illustration.

You can also insert a text quote from Wikipedia into the document. To do this, select the desired fragment and click the plus sign.

Multimedia Tools

Using the Internet Video tool, you can insert relevant objects into your document. To use the feature, click the "Internet Video" button, search for the video using YouTube or Bing, select and paste the item.

The video can now be viewed in a MS Word document. To do this you will need access to the Internet.

You can watch videos in Word

Links feature

Using the Links drop-down menu, you can insert hyperlinks, bookmarks, and cross-references into your document. To insert a hyperlink, copy the web page URL to your clipboard. Then select a piece of text that will become the anchor of the link.

The Bookmark feature allows you to quickly jump to marked sections of text. To add a bookmark, select the desired piece of text, and in the “Links” drop-down menu, select the “Bookmarks” option. Give the bookmark a name and click Add.

To quickly jump to bookmarked content, select the Bookmark menu, select the bookmark you want, and click Go.

Note function

The Notes function is convenient to use when working with a group on a document. To add a note to the text, select a piece of text and click the marked button.

To edit, delete, or mark a note as ready, place the cursor on it and open context menu using the right mouse button. Select the required option.

Header and Footer tool block

Using the tools in the "Header and Footer" group, you can add headers and footers, and also number the pages of the document.

To add a header, use the appropriate menu. Select a footer template.

Enter text. To save changes, close the Header and Footer window.

To remove or change a header, use the appropriate options in the Header menu.

You can work with the footer in a similar way.

Using the Page Number function, you can number the pages of a document. To do this, use the drop-down menu to select a location and numbering template.

Text tool block

Using the Text Box function, you can select a piece of text in a document. Use it if you need to create a sidebar, quote, or definition. To use the tool, use the drop-down menu to select a text field template.

Add text and save changes.

The View Quick Blocks feature allows you to insert autotext, document properties, or a field. For example, you can insert the date of publication, name, address and phone number of the organization and other data.

Using the Add WordArt menu, you can add visually appealing text to your document. To do this, use the menu marked in the illustration. Select the appropriate object and add text.

The “Add Drop Cap” feature allows you to design paragraphs using a prominent capital letter. Place the cursor at the beginning of the paragraph. Use the appropriate menu to select the location of the capital letter. Pay attention to the ability to change the parameters of the drop cap. You can choose the font, height and distance from the text.

Add a line to your document for digital signature. To do this, use the menu marked in the illustration. In the window that opens, specify necessary information and save the changes.

The Date and Time function will help you add the current date and time to your document. Click on the appropriate button, select the date display format and click OK.

The Object function allows you to insert objects or text from a file into a document. To paste text from a file, select the appropriate option from the drop-down menu. Find the file on your hard drive whose text you want to insert into the document and click “Insert.”

Toolbox "Symbols"

The Equation function will help you insert a mathematical formula into a document. Use the drop-down menu to select a standard formula or go to the designer. Add the required values ​​and save the changes.

Using the Symbol menu, you can insert symbols that are not available on your keyboard into your document. Note the option to insert additional characters from the dialog box.

How to use the Design tab features

Using the tools in the Design tab, you can change the design of your document. If you want to change the default settings, start by choosing a theme.

To undo changes, use the "Restore Template Theme" option or select the "Standard" theme.

In the styles menu, select the style that suits you.

The Colors feature allows you to manually adjust the font color of body text, headings, and hyperlinks. You can choose a standard set of colors or specify colors for different style elements yourself.

Using the Fonts menu, you can quickly customize the font for headings and body text. You can select standard pairs or specify the font manually.

You can use the Paragraph Spacing menu to change the related settings. It is possible to delete an interval, select standard ones, or set your own values.

Using the Effects menu, you can select additional design effects. The Default feature is useful if you want to apply design settings to new documents.

“Page Background” tool block

The Background feature allows you to select a standard or customize the background. To set the parameters manually, use the “Custom Underlay” option.

You can change the corresponding setting using the Page Color function. Pay attention to the “Fill methods” option. With it, you can add texture, pattern, and design to your pages.

The Page Borders feature allows you to add borders to pages. Use template or custom settings.

How to use the Page Layout tab features

Tab tools allow you to change the layout of document pages.

“Page Options” tool block

The "Margins" function allows you to choose standard or specify your own margin options. To set custom values, use the Custom Fields option.

The Orientation feature allows you to select portrait or landscape orientation document sheets. Using the "Size" menu, you can change the size of sheets. The default size is A4.

In the Columns menu, you can specify the number of columns per sheet. The Breaks and Line Numbers functions allow you to set page breaks and add line numbering accordingly. The “Hyphenation” menu allows you to enable word hyphenation from line to line by syllable. By default this feature is disabled. Do not change this setting unless necessary.

Paragraph tool block

With the Indent feature, you can adjust the left or right margin of a paragraph. To use the function, place the cursor at the beginning of the selected paragraph and set the indent value.

You can use the Spacing feature to change the spacing between selected paragraphs. To do this, place the cursor in front of the selected paragraph and set the values.

Arrangement toolbox

The Position function allows you to set the position of an object in the text. To use the tool, select the selected picture and use the drop-down menu.

The Text Wrap feature lets you choose how text wraps around an object. To test the tool, select the drawing and use the drop-down menu.

Using the “Selection Area” button, you can display a list of objects in the task area. Using the Align, Group, and Rotate functions, you can perform appropriate actions on selected objects.

How to use the Links tab

Tool block "Table of Contents"

The Add Text function allows you to add or remove the current heading from the table. The Update Table function allows you to include new sections in the table of contents.

Footnotes tool block

Using the Insert Footnote menu, you can add a corresponding element. Select the fragment of text that the footnote refers to and click the button marked in the illustration.

The Insert Endnote feature allows you to add a footnote to the end of your document. Use the Next Footnote drop-down menu and the Show Footnotes feature to quickly navigate between footnotes.

Tool block “Links and references”

Using the Insert Link menu, you can link to a source of information, such as a book. Place the cursor next to the text fragments that the link refers to. Click the appropriate button, enter the required information in the window that opens and save the changes.

Using the "Manage Sources" function, you can edit the list, sort and delete sources.

The Style drop-down menu allows you to select a link style. Using the Bibliography function, you can insert relevant information into a document.

Tool block "Names"

The Insert Title feature lets you add a title or caption to images, tables, and formulas in your document. To use the tool, select the desired object and click the button marked in the illustration. Add information and save changes.

Using the Illustration List feature, you can add relevant information to your document.

Tool block “Subject index”

The "Mark Item" function allows you to add objects to the index. To use the tool, select an object, such as a piece of text or a picture, use the appropriate menu and fill in the information.

Using the “Subject Index” menu, configure the display of the subject index in the document.

Tool block “Link table”

How to use the features of the "Mailouts" tab

The tab tools will help you organize physical and electronic mailings.

Create tool block

The "Envelopes" function allows you to correctly add information to paper envelopes. To use the tool, click the marked button and add the required information. Now you can print the information on the envelope. Pay attention to the "Feed" field. This shows how to feed the envelope into the printer.

The “Stickers” function will help you correctly print information on stickers for parcels, envelopes, and CDs.

Tool blocks “Start Merge”, “Compose Document and Field List”, “View Results” and “Complete”

The Start Merge feature allows you to send a message to multiple recipients. For example, you can send a letter or electronic message. To do this, click the “Start Merge” button and select the “Step-by-step Merge Wizard” option. Follow the prompts in the task pane.

The Step-by-Step Merge Wizard combines tools from the Start Merge, Build Document and Field List, View Results, and Finish groups.

Creating a list of recipients

Write a message, review it, and complete the wizard. You can now print the combined document or send it as an email.

How to use the Review tab features

Use the Review tab to edit and evaluate the document.

Spelling tool block

Using the button marked in the illustration, you can start standard remedy MS Word to find errors and typos. Please note that the program does not “see” all errors, and sometimes offers corrections where there are no errors.

The "Determine" function will help you determine the meaning of unknown words. Please note that to use the tool, you must select a dictionary from the app store and install it. The Thesaurus menu allows you to find synonyms for selected words. The Statistics function shows the number of words, characters, paragraphs and lines in a document or its fragment.

Toolbox "Language"

The Translation menu allows you to automatically translate a selected word or phrase. Select the content you are interested in and use the button marked in the illustration.

The Language feature allows you to select your spelling language and configure language settings.

Note tool block

Using block tools, you can add, view, edit, and delete notes. Please note that notes can also be created from the Insert tab.

“Write corrections” and “Changes” tool blocks

You can use the Revisions feature to track changes made to a document. Pay attention to the "Scanning Area" menu. It allows you to choose how to display the list of changes: at the bottom or to the side of the document.

Tools in the Changes block allow you to accept or reject changes, and move to the previous or next revision.

The Compare feature allows you to compare versions of documents and combine revisions from multiple users. The “Block Authors” and “Limit Editing” functions protect your document from unwanted actions of other users.

How to use the View tab features

Tools on the View tab allow you to customize the display of your document.

Tool block “View modes”

Using the block tools, you can select the page viewing mode. For example, you can view the document structure.

“Show” tool block

Using group tools, you can turn on the display of the ruler, grid, and navigation pane. Last function allows you to quickly jump to to the required section document.

Tool block "Scale"

The “Scale” function helps you select an arbitrary document display scale. The “100%” function allows you to return to the standard scale in one click.

Increasing the page width

The New Window function opens the current document in a new window. This is useful if you are editing content and want to refer to the original. The Arrange All feature combines multiple documents into one window. The “Split” function is necessary to work with different parts of the document in one window.

With the Side by Side feature, you can place two documents next to each other in the same window. This is convenient when you need to compare content.

The Go to Another Window feature lets you quickly move to other open documents.

The Macros feature automates frequently performed tasks. To use the tool, you need to create a macro. For example, imagine that you often need to highlight portions of text in bold italics. To perform this action automatically, create a macro. Proceed like this:

• Select a random piece of text. From the Macros drop-down menu, select the Record Macro option.

• Choose how to run the macro: using a button on the toolbar or a keyboard shortcut.
• Set the keyboard shortcut to activate the macro.

• Click the Assign button and run the commands you want to include in the macro. To do this, go to the “Home” tab, select bold and italic.
• Return to the Macros menu and stop recording.
• Check if the macro works. To do this, select a piece of text and press the specified key combination.

Additional Tricks to Improve Your MS Word Efficiency

Below you will find a list of life hacks that can help you quickly solve common problems when working with MS Word:

• Use the context menu. It is called by right-clicking the mouse.

To select a paragraph, triple-click on any word with the left mouse button.

To insert placeholder text on a page, write the following characters: =lorem(2,2). Use the numbers in parentheses to determine the number of paragraphs and filler lines. If you replace "lorem" with "rand", random text will be used as a placeholder.

• To quickly create a superscript or subscript, select the right word and press the key combination “Ctrl +” or “Ctrl Shift +” respectively.
• To highlight a sentence, press Ctrl and place the cursor on any word.
• Select the type of file to save. For example, you can save data to PDF format. To do this, select the “Save As” option and select the desired file type.

• To create a horizontal line, type three hyphens in a row and press Enter.
• To type a dash, use the keyboard shortcut Alt + 0151.
• To quickly move a piece of text, select it, press F2, place the cursor where you want to insert it, and press Enter.