Often, due to work or personal matters, we are faced with the fact that we are asked to send a document by email. Unfortunately, not everyone knows how and can do this. It is for such people that we will describe the entire sending process in detail.

First of all, it should be noted that not all files are convenient to send via email. Typically, this depends on the size of the file in megabytes. Send only small files no larger than 20 MB. Large files can also be sent, but it will take much longer, and the recipient will receive not the file itself, but a link to download it from the mail agent servers. The number of files you can send is not limited, but the more files you have, the longer they will take to download. That is why it is advisable to make an archive of files using WinRar (archiver). In this case, only one archive file with all the necessary data will be created for sending.

How to send a document by email? Regardless of your postal service(Yandex, Mail, Rambler, etc.), sending documentation via email goes like this:

1. To begin, click on the "Write a letter" button. You can also use the "Reply" button if you want to continue correspondence on the same topic. To do this, in the “Inbox” folder, you look for a letter from the person you want, open it and select the “Reply” function.
2. If you are writing a new letter (using "Write a letter") you need to specify the addressee. In the very top line, which is called "To", you need to enter the e-mail of the interlocutor by type " [email protected]".
3. Go to the bottom line called “Email Subject”. For convenience, indicate a brief wording, for example, “Documents for verification” or something like that, so that your recipient can immediately understand the content of your message.
4. Just below you will see a large free field where you can write the text of the letter. In this case, business ethics prescribes to greet the recipient and inform that the documents are in the attached files.
5. Well, now the most important thing. Find the "Attach File" button. It can be either above the dialog box (in which we wrote the greeting), or below it. Clicking this will open your computer's File Explorer. Select necessary files and click the "Ok" button. To make sure that all files have downloaded, pay attention to the download bar for each of them. When it disappears and information about the size of the file appears (in kb or mb), this will mean that you have attached all the necessary files and the letter can be sent.
6. The files are attached and the letter is generated. Now you can send it to the recipient by clicking on the "Send" button.

Articles and Lifehacks

It's actually quite easy to do. This article will tell you how to download a document to a phone running the three most common mobile platforms.

And a special one will help us with this software from the app store.

Instructions for iOS

1. To do this we go to App Store or iTunes Store and are looking for a program that supports the ability to work with office documents, that is, with text files, tables and presentations.
2. Not bad office suite is Documents To Go. Among others free programs You can highlight such a convenient and simple application as Office Plus.
3. After downloading and installing the software on the smartphone, we can connect it to the PC and open iTunes.
4. In the “Programs” section the application that we downloaded must be displayed
5. You can add or drag documents directly there.
6. Don't forget about synchronization.

Instructions for Android or Windows Phone

If we use Android platform, we can install an application like Google Docs on our smartphone. This program is designed specifically for viewing and editing documents.

You can also work with PDF files and presentations. Note that downloading and converting documents through such an application is very convenient.

For example, we can take a photograph of a particular document and convert it. If desired, we have the right to open access to friends.

By the way, to work with PDF files on Android is better just use the application " Google Drive" Click on the file, and then open the menu at the top right.

After this, we can select and copy the text, search the document, save the file or print it via Google Cloud Print.

• If we have Windows smartphone Phone, you should use the application Microsoft Word Mobile.
• After installing it, open the section called “Office”.
• To go to the “Documents” option, swipe your finger across the screen.
• We search for the document we need and click on it.
• In addition, we can go to the “Locations” section and indicate exactly where a particular file is located (on the device, in OneDrive, and so on).

Within this application You can zoom using your fingers, as well as open documents sent by e-mail. Note that it does not support all the same features as Microsoft Word.

If we want to use OneDrive, we will need to set up an ID Windows Live ID.

E-mail is used not only for sending messages, but also for sending files (documents, photographs, etc.). They are called nested or attached.

Nested or attached file(attachment) is some kind of file from a computer that we add to a letter to send it by email.

How to attach a file to a letter and send it

Let's say I want a document that is on my computer to end up on my colleague's computer. I know his email address, which means I can write a letter from my mailbox and attach a file to it.

When a colleague logs into his email, he will see a new message containing a document. He can open it directly in mail or download it to his computer.

The file transfer technology is as follows:

1. Open your email account.
2. We write a letter: indicate the recipient's email address, subject and, if necessary, print the message.
3. Click the special button to add a file.
4. In the window that opens, select a file from your computer.
5. Send the letter by clicking on the appropriate button.

Example

1. I open my email and click on the button to write a letter.

Yandex.Mail:	Mail.ru:	Gmail.com:

2. I type the address of the person to whom I want to send the file and indicate the subject.

I don’t have to type the text, because I just need to send the file. But I usually type it: I say hello, I explain what exactly I am sending and why.

3. To attach a file, click on the special button at the top or bottom (above or below the part for entering text).

Yandex.Mail:	Mail.ru:	Gmail.com:

4. A small window opens with files and folders on my computer. In it I should find what I want to send.

Let's say I need to send a document that is located on my computer in Local Drive D in the Agreements folder. So, I open the window Local disk D:

And I open the Agreements folder:

The files that are in this folder are shown. I find the one I want to send among them and double-click on it with the left mouse button.

The window disappears and my document appears above or below the attach button.

in Yandex.Mail:

in Mail.ru:

at Gmail.com:

5. To send the letter, click on the “Send” button.

in Yandex.Mail:	in Mail.ru:	at Gmail.com:

Immediately after this, my message with the attached document will go to the specified address. This is how the recipient will see it:

Notice the paperclip icon at the end. This way the email site shows that there is an attached file inside.

Having opened the letter, the recipient will see both the text and the document, which he can view or download to his computer.

How to add multiple files to an email

You can add several files of any type to one letter. This can be photographs, documents, music and even video.

To do this, it is not at all necessary to send several letters - you can write one and add to it everything that you want to send. It happens like this: we write a letter, add one file to it, then, in exactly the same way, another, a third, and so on.

But what if there are not one or two of them, but more than ten? Is it possible to add an entire folder rather than each file individually?

Unfortunately, you cannot send the folder by email. But it can be archived and attached to the letter.

This can be done directly in the window through which we add the file to be sent. Right-click on the folder, select 7-Zip or WinRAR from the list and create an archive.

Then select the newly created archive there, that is, double-click on it with the left mouse button.

The archive containing the folder needed for forwarding is attached to the letter. All that remains is to send it.

Nuances

If you plan to send more than three files in one email, then it is considered good practice to archive them.

For example, I want to send ten photos to a friend. You can, of course, send ten letters, adding a photo to each of them. But this is inconvenient neither for me nor, especially for him. So I decide to send one letter with all the photos attached.

In this case, it would be more correct to put them in a separate folder on the computer itself, then archive it and add the resulting archive when sending a letter.

As a result, one file will be sent, not ten. It will be easier for my friend to download it to his computer and unzip it than to look at (download) each photo separately.

Before sending photos via email, they should be compressed (reduced in size).

This is more than a rule of good manners. This is a necessity! But, unfortunately, many users are not even aware of this.

You will learn more about why this is needed and how to do it in the lesson “Photo compression”.

Exercise

1. Send from your email box a letter with an attached file to your own address. That is, in the “To” field, type your email address. After sending, you will receive a letter from yourself with this attached file.
2. Open your letter and try to view the sent file directly in the mail. Then download it to your computer and open it directly from it.
3. Send letters to your address with several attached files (both individually and archived).
4. Try sending photos after compressing them.

Many iPhone users have the fundamentally incorrect opinion that downloading and viewing documents on Apple smartphone an extremely labor-intensive and complex process. We decided to destroy this myth by demonstrating some possibilities free application Documents from Readdle.

There is a reason why people think so poorly of the iPhone - the standard functionality of the device does not support transferring and working with documents in popular formats. The reason is closed operating system. For a long time, jailbreak helped get rid of restrictions: in the unofficial Cydia application store, apps appeared every now and then that allow you to fully work with documents of various formats. But not everyone likes jailbreaking, and some don’t even have the ability to “hack” a device.

It was then that he appeared on the stage, and then at the very as soon as possible The Documents application has become popular, with the help of which any user of iPhone, iPad and iPod Touch can upload any files in a convenient way. Convenient controls, elegant interface and excellent speed of the application have made it the most famous in its category. The application, of course, has competitors, but they can’t compete with the power of Documents.

Readdle Documents, as the app is now officially known on the App Store, supports a huge number of different file formats. The application functionality handles as text files, as well as pictures, videos and archives. Directly from the application, you can search the document and edit it using a full-fledged editor.

You can upload documents to the application in three ways: in various ways. Let's take a closer look at each of them.

How to Upload Documents to Readdle's Documents App Using iTunes

Step 1: Download the app Documents from Readdle to your iPhone

Step 2: Connect your device to your computer and open iTunes

Step 3. Select your iPhone in iTunes, go to the Programs and scroll down to the section Shared files

Step 4. In the section Shared files click on the application Documents. The window on the right will display all documents loaded into the application.

Step 5: Click the button Add to…, select the required documents

Step 6: Click Synchronize for the document to appear in the application

How to Upload Documents to Readdle's Documents App Using Cloud Services

Step 1: Download the app Documents from Readdle to your iPhone

Step 2: In the app, open the tab Net and add the cloud service you are using

Step 4. Now in the tab Net you will have access to folders located in the cloud and you will be able to download and view any of them

How to Upload Documents to Readdle's Documents App Using the Built-in Browser

Step 1: Download the app Documents from Readdle to your iPhone

Step 2: Open Safari and find the page from which you want to download the document

Step 3: Click on the address bar and change the URL from view http://[sitename] on rhttp://[site-name]. In iOS 7 the abbreviation " http"hiding in address bar, so you need to enter them yourself, remembering to add the letter " r»

Step 4: Application Documents from Readdle will automatically open and show this page. You can now click on the link to download the required document

Step 5: The document will initially open in the built-in browser, but you can click the button Save file in the upper right corner and download this file to the device memory

Safari may not be used at all this method, you only need the built-in browser from the application Documents from Readdle by swiping from right to left along the bottom of the screen.

If you need to transfer a file to your friend or work colleague, you do not have to use email for this; you can use VK, which supports transferring files and documents.

What are we doing? First of all, go to “My Settings” and in the “General” tab, put a checkmark next to the “Documents” item so that it appears in the menu.

We look in the menu and see the same “Documents” item:

Click on it.

There may already be a list of your documents that you downloaded or saved from VKontakte. To add a document, click on the button of the same name:

A window will appear. In it you will see file size limits and a list of supported files, including doc, docx, xls, xlsx, ppt, pptx, rtf, pdf, png, jpg, gif, psd, djvu, fb2, ps, etc. Click on the “Select file” button.

Select the file on your computer and upload it. After downloading, select its type (personal, educational, book, other), check the boxes if necessary and click “Save”.

The file has been uploaded.

Now we are writing a message to a friend. Then click on the “Attach” button and select “Document”.

You must select a file that is already in your list of documents.

As you can see, it is attached to the message.

You send a message. This is how the user sees it:

How to work